Accessibility Problems?

SELLING TO THE COUNTY OF SACRAMENTO

The following information will help familiarize you with Sacramento County purchasing policies and procedures.

Before supplying any goods or services to the County of Sacramento, the vendor must obtain a Purchase Order (PO), or Contract Shipping Order (CSO). This PO or CSO must be provided in written form. Verbal orders are not acceptable. Failure to obtain a written purchase document (PO or CSO), will result in the delay, or non-payment of any invoice.

LOCATION

Contract and Purchasing Services Division offices are located at:

10545 Armstrong Avenue, Mather, CA, 95655, and is available between the hours of 9:00 a.m. and 4:00 p.m., Monday through Friday.

For your convenience, please call (916) 876-6360 for an appointment. If appropriate, Purchasing staff may arrange for meetings between your representatives and representatives of other County departments.

Click here for a map to our offices.

BIDDER REGISTRATION PROCEDURE

You may conduct business with the County by submitting a brief letter (and line card or other company information) to the Contract and Purchasing Services Division, requesting that your firm be added to our suppliers' list. Please identify all products and/or services that you provide, where to send any requests for proposal/quote/bid (firm name, address and contact name), and your firm's federal tax identification number. The Contract and Purchasing Services Division will make every effort to ensure that your firm receives a copy of any future solicitations.

BIDDING OPPORTUNITIES

To ensure that you are aware of all formal bidding opportunities, periodically check our website (www.saccountybids.net) and click on the link titled Goods & Services under the heading Current Bids Available. This page provides a description of the commodities being bid, bid due date, bid number and downloadable copies of bid documents. The Goods & Services page is updated daily.

BID RESPONSE INFORMATION

Bidder's response must comply with all specifications, terms and conditions stated in the bid request. The Contract and Purchasing Services Division will reject any and all bids that do not comply with all mandatory elements of the bid request.

The County cannot accept formal bid responses after the date and time indicated on the Request for Bid form. Bidder is responsible to ensure that the response is received and logged in at the Contract and Purchasing Services Division on or before the designated bid opening time. E-mailed and faxed responses will not be accepted. Postmarks are not valid proof of receipt by the Purchasing division. If you personally deliver your bid response, plan to arrive at least 15 minutes prior to the designated bid opening time.

All bidders may attend bid openings in person. Bid results are also available at the Sacramento County Contract and Purchasing Services Division office any time during normal business hours after the bid evaluation. To review the results of any bid, please make an appointment with Contract and Purchasing Services Division staff (916-876-6360). Appointments ensure the bid packets are compiled for you when you arrive.

Sacramento County Purchasing Ordinance is the ordinance that establishes the legal requirements under which we operate.

INFORMATION ON COMPETITIVE BIDDING

The County encourages competitive bidding on all of its contracts. In order to receive the best possible product or service and to ensure competitive bidding, the County will not set unreasonable standards or restrict product specifications.

In all cases, bid awards are made to the best advantage of the County as determined by the Purchasing Agent. Price may not always be the determining factor: particular requests for bid/proposal may contain other special evaluation factors. All resulting bid responses must address these factors and will be excluded from consideration if these factors are not addressed.

Under certain circumstances, Sacramento County utilizes a local business preference. Article XVII, Section 83 of the County of Sacramento Charter states, "In purchases by the County of Sacramento, price and quality being equal, preference shall be given to Sacramento County products." Sacramento County Code 2.56.140 states: "in accordance with Charter Section 83, when two or more bids are the same, preference shall be given to the lowest responsible bidder within Sacramento County who offers to supply items for purchase which are raised, grown, manufactured, fabricated, processed or assembled in Sacramento County, if price, quality, service and other factors are equal."

If you need additional information or if you have questions regarding Sacramento County"s purchasing policies and procedures, please contact the Contract and Purchasing Services Division office at (916) 876-6360.

To get started selling to the County of Sacramento, please introduce yourself via the following web form:

Vendor Information Form

Sacramento County Home Page
Privacy Policy | Conditions of Use | Accessibility Policy | Contact Us
© 2009 County of Sacramento.